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Australian TradeLinks Export Documentation Requirements

​This page details all of the export documentation that is required for Australian companies. For more information on a particular section please click on any of the quick links below. 

 

What export documentation do I need?

The documents that you will need for exporting will vary depending on which country you are exporting to, and how you are transporting the cargo. It is important to investigate which export documents apply to your business.

Australian State Based Chambers of Commerce can assist identify the documentation required and are authorised to issue many forms of documentation.


Chambers can issue:

  • AANZFTA Certificates of Origin
  • ATA Carnets
  • Certificates of Australian Origin
  • Certified Declarations of Origin
  • TAFTA Export Registrations
  • TAFTA Certificates of Origin

To purchase one of these export documents please contact your State Chamber:

Chambers can authorise a variety of export documents. These include (but are not limited to):

  • Certificates of Free Sale – must be on Chamber letterhead *
  • Health Certificates – Must be on company letterhead
  • Commercial Invoices – must be on you company documents *
  • Certificates of Analysis – must be on your company letterhead
  • Certificates of Manufacture – must be on Chamber letterhead *
  • Supplier Declarations of Conformity *
  • Visa letters – must be on your company letterhead and bring your passport for verification purposes.*

* Please contact your Chamber for correct wording and format before creating letter or document to ensure it complies with the various authorities' processes and requirements. Please note you may be required to complete a registration form for some attestations.

For your State Chamber to attest to the validity of such documents, you must forward the original documents, plus a copy for filing, to the Export Documentation team.

Document Certification is available Monday to Friday (excluding Public Holidays) with a prompt and accurate turnaround assured.

To have your documents authorised please contact your State Chamber:

New exporters

As a new exporter, your first step is to register with Australian Customs for their Integrated Cargo System. There will be many other types of documents you need, such as bills of lading, bills of exchange and insurance certificates.

Documents requested by country

You will need these documents as requested by the country you are exporting to. The Austrade website maintains information on each market and the import documents that are required for that market. For more in-depth information about documentation requirements in a particular market, contact your State Chamber.

Certified export documentation is required by many countries. Understanding the right export documents is essential for smooth import and export procedures, to ensure customs clearance and facilitate duty exemptions.

 Export documentation must be provided by an authorised body. Australian State Chambers of Commerce are authorised to issue Certificates of Australian Origin on behalf of the Australian Chamber Movement, and is acknowledged by the Australia Customs Service and the Department of Foreign Affairs and Trade.

Certificates of Origin

Certificates of Origin verify the place of growth, production or manufacture of goods and contain certification by an empowered authority.

What is a Certificate of Origin?

Certificates of Australian Origin are used to specify goods that have been grown, produced or manufactured in Australia. Similarly, a Certified Declaration of Origin verifies the origin of goods manufactured outside Australia and or combined in a shipment with Australian originating products.

How to obtain a Certificate of Origin digitally?

There are three options to obtain a Certificate of origin:

  1. CertConnect – online submission
  2. eCertify – online submission
  3. Contact your State Chamber for the correct forms.

  Why do I need a Certificate of Origin?

  •  A Certificate of Australian Origin is often required:
  •  To export certain goods from Australia
  •  For customs clearance at the port of delivery
  •  As stipulated in a letter of credit.

 The certificates are used for customs clearance at the destination country. Certificates of Origin can also be requested by the overseas buyer or the business receiving your goods. In some instances the company receiving the goods will require a Certificate of Origin before authorising their bank to issue a letter of credit and thus payment.

 In accordance with some free trade agreements, Certificates of Origin are required as part of the application for preferential tariffs. For example, Australian exports must be registered under the Thailand-Australia Free Trade Agreement (TAFTA) and accompanied by a TAFTA Certificate of Origin in order to qualify for the preferential rates.

Certified Declarations of Origin

A Certified Declaration of Origin verifies that the goods were manufactured outside Australia and is required when origin certification is requested by the destination country.

State Chambers are authorised to issue Certified Declarations of Origin and this service is available Monday to Friday (excluding Public Holidays).

TAFTA Certificates of Origin

Exported goods to Thailand need to be accompanied by a TAFTA Certificate of Origin in order to gain the preferential tariff rates under the Thailand Free Trade Agreement.

Why do I need a TAFTA Certificate of Origin?

TAFTA Certificates of Origin are required to access the reduced tariff/duty rates on goods under the Thailand Free Trade Agreement.

How do I organise a TAFTA Certificate of Origin?

To obtain TAFTA Certificates of Origin you must first be registered as a TAFTA exporter.

Your State Chamber is authorised to register exporters and issue TAFTA Certificates of Origin. Our service is available Monday to Friday (excluding Public Holidays).

For more information on TAFTA Export Registration and TAFTA documentation, download our TAFTA Information Pack.

TAFTA Export Registration

Australian exports must be registered under the Thailand-Australia Free Trade Agreement (TAFTA) and accompanied by a TAFTA Certificate of Origin in order to qualify for the preferential tariffs.

State Chambers are authorised to register exporters and issue TAFTA Certificates of Origin. Our registration service is FREE and our TAFTA Certificates of Origin are competitively priced and available Monday to Friday (excluding Public Holidays).

To become a registered TAFTA Exporter, download the TAFTA Information Pack and complete the Deed of Declaration to register your export goods.

AANZFTA Certificates of Origin

AANZFTA Certificates of Origin are required to access the reduced tariff/duty rates on goods under the ASEAN Australia New Zealand Free Trade Agreement (AANZFTA).


What is an AANZFTA Certificate of Origin?

The AANZFTA Certificate of Origin can be used with goods exported into ASEAN countries to reduce or eliminate tariff and duty rates on those goods. To obtain a AANZFTA Certificate of Origin, you must first register as an exporter to ASEAN.

A separate, valid AANZFTA Certificate of Origin is required for each shipment of goods in order to claim preferential duty rates.

Are my goods eligible?

Under the AANZFTA, goods that are wholly obtained or produced in Australia are eligible for the preferential tariff rates.

Goods that are partly produced in Australia can also be declared as originating in Australia providing third country inputs have undergone a change in tariff classification as a result of production processes in Australia or include inputs from ASEAN nations.

Why do I need an AANZFTA Certificate of Origin?

AANZFTA Certificates of Origin are required to access the reduced tariff/duty rates on goods under the ASEAN Australia New Zealand Free Trade Agreement (AANZFTA).

If you don’t register, or your goods don’t meet the rules of origin or lack an official AANZFTA Certificate of Origin, you can still export to ASEAN, however, your goods will be subject to import duties at higher general duty rates so your buyers will have to pay more.

How do I organise an AANZFTA Certificate of Origin?

  • Step 1: Complete an Exporter Declaration Form under Australia-ASEAN Free Trade Agreement (AANZFTA) to register your business under this FTA. If you haven’t used Certificates of Origin before you will also need to complete the Export Information Form.
  • Step 2: Send your completed form(s) to your State Chamber.
  • Step 3: Once your form(s) have been received and accepted, they will send you the AANZFTA Certificate of Origin templates.

ATA Carnets

ATA Carnets can help you overcome the difficulties of travelling overseas with expensive equipment. Customs duties, sales taxes, paperwork, and fluctuating currency can all create difficulties.

What is an ATA Carnet?

The ATA Carnet is an international customs document, issued by the Australian Chamber Movement within Australia, that permits duty-free temporary import/entry of goods into other countries for up to one year.

An ATA Carnet covers goods such as:

  •  Commercial samples
  •  Professional equipment
  •  Goods for presentations, trade fairs, shows, exhibitions.

ATA carnets are not intended for goods that will not be returning to Australia, such as food products which will be consumed as samples at a trade show. In the case that goods registered under an ATA Carnet are not returned to Australia, the company responsible for those goods will have to pay duty.

 Advantages of ATA Carnet

  •  Reduction in costs by eliminating value added taxes, sales taxes and customs duties at overseas customs ports.
  •  An ability to budget in Australian dollars, at a predetermined cost.
  •  Acceptance in over 65 different countries and territories.
  •  Validation for up to one year.
  •  Elimination of the need to register goods with Customs at the time of departure.
  •  Versatility as it can be used for most business related items.
  •  Simplifying Customs procedures for border crossing and cuts red tape by allowing one single document for all Customs formalities, thereby minimising uncertainty and surprises.
  •  Allowing you to complete Customs paperwork in English only once.
  •  ATA Carnets are widely recognised around the world, with annual use topping 200,000 (valued at almost US $12 billion).
  •  The ability for goods to be returned to Australia without problems or delays.

Organise an ATA carnet

ATA Carnet Kits are available from your State Chamber for detailed information on the process to submit the necessary forms, as well as a copy of the forms you will need.

Available Monday to Friday (excluding Public Holidays), our ATA Carnets are delivered with a prompt and accurate turnaround and fees remain the most competitive in the export market today.

For export documentation services please contact your State Chamber: